In the May 2015 release of Access ACS, we've made the following enhancements and corrections.
Event Registration on the go. We realize that a large percentage of event registrations come from mobile devices, and you can now easily register from anywhere with ACS Pay Plus. For free or paid events, the registration page works well on your phone, tablet, or computer screen.
We've updated drop-down lists and resized buttons for your fingers, moved buttons to reduce scrolling, and made other changes to improve your experience. When you include Web Links from the Event Setup Expert on your site, they are responsive as well.
These changes display for ACS Pay Plus clients registrants' only. To learn more, see ACS Pay Plus.
Signing up for additional sub-events. Members or attendees who register for events through Access ACS can sign up for additional subevents without having to cancel the previous registration and sign up again.
This is helpful if you use event registration for a conference with a series of talks, as registrants may want to sign up for additional talks (or sub-events) after attending others. It's also great for those who register for events to receive early-bird pricing, because they may not know which sub-events they want to attend when they register.
Signing up for additional supplies. Registrants can purchase additional supplies without having to cancel the previous registration.
With this feature, registrants can add new supplies or purchase additional quantities. For example, suppose you offer t-shirts as a supply for VBS registration. Parents may complete their child's registration without purchasing shirts, then decide to add one or more later.
Purchased inactive supplies are view only. Supplies that are inactive and were not purchased do not display.
To prevent guests from purchasing supplies that are no longer available, items sold out in Event Registration display as view only.
Phone numbers and e-mail addresses can be unlisted when confirming registrations. When registrants confirm their attendance for events, they can now make their phone numbers or e-mail addresses unlisted without having to update this information in the profile.
When a registrant makes a phone number or e-mail address unlisted, the changes are effective when the administrator approves the change request to update the information.
Inactive supply capacities can be blank. As an administrative user, when you mark a supply inactive, you do not need to change the quantity.
For example, suppose your organization sold hats for an event, then later found the hats were defective and decided not to sell them anymore. You didn't enter a maximum quantity when adding the supply. You cannot delete the supply, but you can enter the number of hats sold in the Supply Capacity field, or leave it blank, then mark the supply inactive. You cannot enter a number less than the number sold.
Purchased supplies cannot be modified. Once a registrant has purchased a supply, administrative users cannot change the supply's cost per unit or tax rate. This way, when registrants edit their registrations, they are not charged a higher price for supplies already purchased at a lower rate.
As an administrative user, if you must change the supply's cost per unit or tax rate, you must make the supply inactive and create a new one.
Deleting Event Registrations. When a guest accidentally registers for an event twice, or both parents register the same child for an event, administrators can delete a registration in the Seats Sold area of the Event Setup Expert. Deleting a registration permanently removes the registration from the event, and the registrant is not notified via e-mail.
Administrators can only delete registrations if no online payments were made. If the Payment Status is Refund Due, you cannot delete the registration until the refund has been processed. Deleting a registration cannot be reversed. DM-5241
Selecting deposit accounts for Online Giving funds. As an administrator managing funds in Online Giving Setup, you can now select which deposit account you want to use for the online giving fund. This is helpful if your organization has multiple accounts, such as separate checking accounts for the building fund, general fund, and summer camps. You won't have to make journal entries to move money into separate accounts.These changes display for ACS Pay Plus clients only. To learn more, see ACS Pay Plus .
If you don't select an account, the online giving fund defaults to the account selected in Admin > Merchant Account Profile.
Adding new deposit accounts. You can also add a new deposit account in Admin > Merchant Account Profile. If you add another account, you must submit the appropriate paperwork for processing. If you do this, you can select the deposit account you want to use when filtering the Bank Deposit Report. You can view the report for all deposit accounts, too.
My Giving Summary is Collapsed on the Dashboard. Your privacy is important. When members log into Access ACS, the My Giving Summary section is now collapsed. With this change, contributors can keep their contribution amounts and funds private from any onlookers. Or, if a member shows a family member or friend how to use Access ACS, giving amounts do not display.To expand the giving summary and view year-to-date giving amounts, click Show Info. To hide it, click Hide Info.
Updated display for forgiven pledges. Sometimes, members experience personal hardships and are unable to meet their financial responsibilities, your church may choose to forgive their pledge.
We've updated how forgiven pledges display so that members know that they are no longer obligated to fulfill their pledge.
For administrative users, the Pledge History tab now displays the word Forgiven beside forgiven pledges, and the Balance displays $0.00. This helps administrators differentiate between forgiven pledges and current ones.
For members and attendees with rights to view personal pledges, forgiven pledges display similarly on the My Pledge History tab.
Viewing Other Relationships in Access ACS. When viewing individual information in Access ACS, you can now identify an individual's Other Relationships from ACS People Suite. This lets staff and other members find other family members who do not live in the same household.
First, you'll need to upload records from ACS People Suite and select Include Other Relationships. To include only certain relationships in your upload, click Select and choose those relationships. Your selections are saved for future uploads.
After your upload, the Other Relationships tab displays on an individual's record. This tab is view-only and only displays if an individual has other relationships within ACS People Suite.
You can also click on the individual's name in the grid to visit his or her profile in Access ACS. This new tab helps administrators see who is related without having to "connect the dots".
Other Relationships in Reports. You can also include Other Relationships information when creating individual reports. On the Display tab, select Family, then Other Relationships to include this information on your custom report.
Other Relationships in Church Life. You can also view other relationships inside our Church Life app on your mobile device. This is helpful for pastors or members of your visitation team who may need this information when they are away from the church.
Other relationships information is view-only in Access ACS, but you can add or edit relationships inside ACS People Suite.
Ready to go mobile? On the Access ACS Member Login page, we've added a link to learn more about our free mobile app, Church Life.
Church Life lets members give from their smart phone, look up member contact information, add contacts, send texts or call contacts from within Church Life, see directions and maps for home visits, and view events in Access ACS and Facility Scheduler.
We fixed the following issues that affected some clients: