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ACS OnDemand

If you use ACS OnDemand, your backups are automatically made each night and stored on the OnDemand server. However, you should perform a manual backup prior to special procedures such as year-end closing, attendance promotion, or merging people records.

You can perform a manual backup of your ACS data with ACS Backup/Restore. A manual backup copies your data and can be restored if a computer or program malfunction occurs.

Saving a manual backup to your hard drive is fine if you're backing up your data before performing certain tasks in ACS (such as Sunday School promotion or Year-End closing procedures). However, we strongly recommend that you frequently back up your dataset on external media and store backup files off-site in case of hardware failure or a natural disaster.

When backing up data using ACS Backup or ACS Scheduled Backup:

  • During the backup process, do not shut down or turn off the power to the computer used to back up data.
  • Do not log off of the computer at any time during the backup process. You must remain logged in for the backup to process.
  • If your computer includes a Hibernate, Sleep, or Stand by option, disable this to maintain your current backup schedule.
 To back up your ACS data
  1. Close all other ACS programs. If any other user is currently logged in to ACS, data files may not back up properly.
  2. Open the ACS Tools directory on your computer.
  3. Click ACS Backup.
  4. Enter your user name and password and click OK.
  5. Under Data Options, select the backup that you want to perform.
  6. Under Additional Options, make the appropriate selections.
  7. Verify the backup destination. If necessary, click Lookup to select a different location.

    Note

    For security reasons, you cannot back up to the WINACS or ACSNET folders.

    ACS OnDemand users must back up files to the S:\ACS_Backups folder.

  • If you are backing up to a zip disk or a flash drive, insert the disk or drive.
  • Click Backup.
  • If you selected to change the filename, enter a filename and click OK.
  • Optional: When the backup is finished, click Print History to view or print the Backup/Restore Log report.
Additional Field Information


History
Displays a record of all activity in the ACS Backup/Restore program.

Data Options

Full Data Backup
Select to back up or restore data in the following suites or modules: People suite, Financial suite, and The Ministry Scheduler.

People Data Backup
Select to back up or restore data in the following modules: People, Contributions, Attendance, Organizations, Connections, Special Mailings, Reservations, Checkpoint, and The Ministry Scheduler.

Financial Data Backup
Select to back up or restore data in the following modules: General Ledger, Accounts Payable, Accounts Receivable, Payroll, Fixed Assets, and Purchase Orders.

Ministry Scheduler Data Backup
Select to back up or restore The Ministry Scheduler only.

Full ACS System Backup
Select to back up or restore data in the following suites and modules: People suite, Financial suite, and The Ministry Scheduler. The system files in the ACSNET folder are also included in the backup.

Additional Options

Change Backup Filename
Select this option to change the name of the backup file. If you do not select this option, ACS assigns a filename using the backup type, current date, and current time (<type>-mmddyyyy-hh.mm.ss).

Verify Tables After Backup (Highly Recommended)
Select to verify the integrity of the tables after the backup is made. ACS Technologies recommends that you select this option to make sure that your backup is successful. If the backup fails verification, you should make another backup using a different set of disks.

Exclude Picture Files
Select to exclude picture files from your backup. Selecting this option reduces the file size of your backup. ACS Technologies recommends that you only periodically back up your picture files due to file size. However, if you need to send your backup in to Data Serves for an upgrade, be sure to select this option, as otherwise your pictures will not display after an upgrade.

Exclude Document Library Files
Select to exclude any files named DOCLIB*.*

Exclude Financial Document Folders
Select to exclude document folders exclusive to ACS Financials.

Configuration

Backup Destination Directory
Displays the location of your ACS backup files. Click Lookup to select a location on your network or workstation.

You cannot back up to the WINACS or ACSNET folders, and ACS OnDemand users must back up files to the S:\ACS_Backups folder.