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With Access ACS, you can build, maintain, and track small group involvement. Before you work with small groups, you must set them up correctly. 

Adding Positions

Adding positions is the first step of small group setup. Positions are classify individuals (co-leader, participant, guest) in a small group roster. 

titleTo add a new small group position
  1. Point to Admin, and click Group Setup.
  2. Click Small Groups
  3. Click the Positions tab, then click Add.
  4. Enter a name and description for the new position.
  5. If the position is available for small group rosters, select Small Groups. If it is a small group leader position, select Small Group Leader.
  6. Select any qualifications and attributes that apply to the position.
  7. Click Save.

Adding Categories

After you add positions, you can add categories. Small Group categories describe your small groups and are searchable.


titleTo add a category
  1. Point to Admin, and click Group Setup.
  2. Click Small Groups, then click the Categories tab.
  3. To change a category tab description, click Change Category Name.
  4. In the Add New Item field, enter any new search items and click Save.

Adding Master Groups

Before entering your small groups, sketch out your structure. You can always rearrange it as you fine-tune your small groups.


titleTo add a master group
  1. Point to Admin, and click Group Setup.
  2. Click Small Groups.
  3. Select the coach, ministry area, or ministry division that the new group is under. For a new division, don’t select anything.
  4. Click Add.
  5. Enter the Group Name.
  6. If you are creating a small group roster, select Allow member to be added to this group. Do not select this if you are creating at the area leader or area coach level.
  7. Click Submit.

Adding Small Group Leaders

Once you have your structure in place and set up your groups, you can assign group leaders.