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Grading Periods are the sections of time for which grades are given. Usually, grading periods are divided into weekly increments (often 6 or 9), but can be divided however you like. Administrators can set up as many as twelve grading periods and name them whatever is most meaningful for your school's record keeping. You can create as many grading period structures as you need. For example, if your high school students use different grading periods than your middle school students, you can create a separate grading period structure for each group.


Do not change any of the information on grading periods mid-year. This can compromise the integrity of your data. This information should only be changed at the beginning of a new school year when no grades have yet been entered. You can, however, add a new grading period, as long as you do not change a grading period once you have attached grades to it.

Before you set up your grading period structure, it's best to determine a few things about your grading periods:

How many grading periods do you have and what are they called? Determine how many grading periods you need to set up, including semesters, finals, and midterms. For example, HeadMaster Academy works on 6 six-week grading periods with midterms and finals divided into two semesters. Therefore, they set up 10 grading periods and name them.

Are the grading periods included in the average? Determine which grading periods count toward a student’s final average and how much each period counts. Only the selected grading periods are included in the calculation of the students’ averages.

How much does each grading period weigh toward the final grade? Determine the value of each grading period. Every period that you want counted toward the average (marked with a check) must have a weight, and the periods together must equal 100%. Each average must be selected in order to post grades for that period. If you don't want the posted grades to be averaged, select to add a grade, clear the Average check box, and click Refresh to update the page. For example, Headmaster Academy's 1st, 2nd, 3rd 6 Weeks, and Midterm weigh equally toward Semester 1. Since there are four periods that weigh equally, they are each worth 25% of the Semester 1 grading period. The same follows for the 4th, 5th, 6th 6 Weeks and Finals. They each are worth 25% of Semester 2. Semesters 1 and 2 are each worth 50% of the year since they make up equal halves.

Does a grading period work with another to form a “grouped grade”, such as a semester grade? Finally, determine which individual grading periods should be grouped together, for example, to form a semester or a quarter. Continuing with the HeadMaster Academy example, Semester 1 is a "Grouped Grade" containing the 1st, 2nd, 3rd 6 Weeks, and Mid-term Exam. Also, Semester 2 is a "Grouped Grade" containing the 4th, 5th, 6th 6 Weeks, and Final Exams. You must designate the Group With grading periods.

Useful Information

There is a default grading period already set up in HeadMaster. You may edit this or create a new grading period. If you have multiple grading periods, you can select one to be the default. With the grading period open, click the Set as Default option beside the name.