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Offering online payment options for your customers makes payment transactions more convenient, streamlines your receivables, and provides additional convenience for parents/guardians to make payments through the HeadMaster Mobile App. We partner with Vanco Payment Solutions to process the online transactions. To start using online payments, you must apply for a merchant account with Vanco Payment Solutions.

You can apply for a Vanco account by doing one of the following:

  • Go to
  • Log in to HM Online as an administrator:
    1. Go to Options > Online Payment Setup.
    2. Enter your first and last name in Step 1.
    3. Complete the application in Step 2.


To apply for your merchant account, you'll need the following:

  • Voided check
  • Copy of the first page of your organization's bank statement
  • Federal Tax ID Number
  • Legal name as it appears on current IRS records for your organization


Check out our HeadMaster Online Payments Checklist to help you understand and implement online payments.

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