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In the Initial Setup window, you can specify various program options and preferences. On the System Processes menu, click Initial Setup. Base your initial setup selections on your fiscal year, accounting policies, and the program features you want to use.


If you need to change the fiscal year after your initial setup, it may affect your beginning balances. In some cases, beginning balances cannot be recalculated for the new fiscal year. Review all beginning balances if you change the fiscal year here.

Additional Field Information

Current Fiscal Year Begins
Enter the starting date of the current fiscal year.

Accounting Approach
By default, Cash Basis is selected.

  • Cash Basis accounting is the most common method of accounting. You pay expenses directly from Cash in the same period you receive an invoice, and you record income directly to Cash in the same period money is received.
  • Accrual Basis accounting records invoices as Accounts Payable when they're received. Money is removed from Cash when you pay them. You record deposits as Accounts Receivable when the money is promised to you, and then move money to Cash when it's received.

Use Budgets
By default, Yes is selected. If you select No, the Budget tab does not display in the COA Detail window, and there are fewer options in the Comparatives window under COA Detail.

Use Master/Sub Accounts
For new users, No is selected by default. If you're upgrading and had mater accounts and subaccounts previously, Yes is selected by default. Master and subaccounts reduce the number of accounts that print on the balance sheet and income statement.

Require 'Allow Changes' on COA
If you select Yes, the Allow Changes button is added to the chart of accounts windows. This locks the COA windows from editing to prevent accidental changes. You must click Allow Changes to temporarily unlock the COA windows each time you want to edit information.

Use Sum of Nets
Select Yes to display the Sum of Nets option. This account type option totals all Net Profit/Loss accounts.

Set Parish Ledger Access
Select Yes to display the user roles in parish ledgers. For more information, see Setting Up Users and Passwords.

Allow Multiple Retained Earnings and Prior Year Fund Balances
Select Yes to use multiple retained earnings and prior year fund balances with retained earnings, income, and expense accounts.

Path to PDS Ledger Program
Enter the location of the folder where the PDSLedger.exe file is located. This way, you can view the Ledger data of a synchronized parish. To enter each parish's Ledger data path, see the Password tab on Churches and Institutions.

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