The General Information tab displays the basic information about each account. Go to Complete COA, and click the Complete COA Detail tab.
The Actuals tab displays up to 8 years of information for each account, including the next year, the current fiscal year, and six previous years. Go to Complete COA, and click the Complete COA Detail tab. This window does not display for heading accounts.
You can edit actuals totals for any year except the current fiscal year. As you process transactions, the actual balance of balance sheet accounts is updated. The monthly, quarterly, and yearly totals of income statement accounts are also updated.
The tab displays your accounting approach: cash basis or accrual basis. You can change your accounting approach in the Initial Setup window.
On the Budget tab, you can maintain up to 8 years of budget information for all of your income and expense accounts. You can enter budget information for 5 future years, the current year, and 2 previous years. Go to Complete COA, and click the Complete COA Detail tab.
Yearly totals are evenly dispersed among months and quarters. If you enter or edit a quarterly total, the figure is evenly dispersed among the months in that quarter. The yearly total also updates. If you edit a monthly total, your quarterly and yearly totals update. You can't enter budgets for heading, total, asset, or liability accounts.
You can hide the Budget tab with the option on the Initial Setup window. If you hide budgets, your budget figures are still maintained.
On the Comparatives tab, you can compare actuals or budget totals for any income or expense account. Go to Complete COA, and click the Complete COA Detail tab.
Assets and liabilities display only actuals totals for comparison. To compare budget totals, you must activate budgets. For more information, see the Budget tab on this page.
Select the years you want to compare from the drop-down lists. Asterisks indicate that the selection is the current fiscal year. To view monthly totals, select Monthly. To view cumulative totals up to the current period, select YTD.
The View Parish Transactions tab displays the transactions from parishes that affect your account. These parish accounts are also listed in the Comments section of the General Information tab.
Click Ledger Details to open the PDS Ledger program and view current Ledger details. Before using this feature, enter the Ledger data path on the Password tab in the Church/Inst Detail Subtabs.