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On the Personnel tab, you can add and edit personnel records.

 To add a new personnel record
  1. On the Personnel tab, click the personnel section you want to add the record to.
  2. At the top, click Add [Type].

    Useful Information

    If this record belongs in more than one personnel section, click Add Indiv. on the All Personnel tab. You can select multiple Show On options later.

  3. If an individual has been deleted from this program or is shared in another Office program, you can select them. Otherwise, you can add a new person.
  4. Enter the name and ID number.

    Useful Information

    You can configure the program to assign ID numbers automatically. On the File menu, click Setup > ID Number Options.

  5. If this personnel also has an existing member record, click Link to connect the two records.
  6. Enter any record details, and select the program areas where you want this record to display.
  7. Click Save.
 To add a personnel picture
  1. Locate the appropriate personnel record.
  2. In the navigation pane, click Primary Information.
  3. In the Picture File field, click the browse icon  and locate the digital image file.

    Useful Information

    Your image must be one of these file types: .gif, .jpg, .jpeg, .bmp, .png, .emf, .wmf, or .ico.

  4. Select the file, and click Open.
  5. Click Save.

Useful Information

Personnel pictures can be installed as a subdirectory of your Data folder. The default path to this subdirectory is \Data\Pictures. If you save pictures to this directory, they are backed up each time the program makes an automatic backup.

Because image files are large, they take up more space on your hard drive and make the backup files larger. If backing up large files is a concern, consider creating a subdirectory for pictures outside of the PDS program folder. If you do this, they are no longer backed up automatically and you must back them up manually.


Useful Information

For clergy and religious, you can enter a legal name that is different from the name that displays on the record. For example, if "Sister Mary Catherine" was "Catherine Suzanne Adams" before becoming a nun, you can show her religious name but keep her legal name on record. You can also search by either name.

Click Private/Spouse on the left, and enter the legal name on the Private tab.

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