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Before capturing checks, you should divide your contributions into batches and add them to determine expected batch totals so you can balance the electronically scanned totals with your manual totals.

When batching checks, group checks belonging to the same fund together and group checks that require splitting together. If most of your transactions are allocated to a specific fund, such as your general operating fund, select this fund as your Default Fund. Then, just change the fund information on checks that require different fund distributions.  You can distribute your contributions to the appropriate funds and split the contribution into separate funds.

For example, suppose John Smith's check is for $100. John specifies that $50 of the check is for the general operating fund, and $50 of the check is for missions. Since the check requires a split, you batch it with other checks that require splits and make sure that the Show Unbalanced Only check box is cleared.

The scanner reads the check's amount and number, bank account number, and the bank’s routing number. In addition, an image of the check is stored so you can view it at a later date.

For the scanner to capture checks efficiently, we recommend that batches contain 125 or fewer checks. You can scan up to 50 checks at a time, which means that you would run the scanner three times for a batch of 125 checks.