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You can view information related to an individual on the View Individual page. You can also view and print contributions for current and previous years, view a map, and edit the record.

 Individual Information

The Individual Information section displays an individual's name, company name, if applicable, primary address and phone number. A photo of the individual also displays, if one is available and if the member has selected this option.

If a member selects Do not display photos when viewing individual or family information, a View Photo link displays. Click View Photo to display the photo. If a member does not have rights to view photos, the area is blank.

Note

Selecting Do not display photos when viewing individual or family information turns photos off for the individual member only. Staff Members and Lay Leaders with rights to photos can view all photos.

 Contact Information

The Contact Information section displays an individual's contact preference, e-mail addresses, phone numbers, and addresses.

 Personal Information

The Personal Information section displays an individual's personal status including title, first name, middle name, goes by name, last name, suffix, gender, family position, date of birth, marital status and other user-defined information.

 Other Relationships

On the Other Relationships tab in View Individual, you can view an individual's other relationships. The information on this tab syncs with the information on the Family tab in View/Edit Individual in ACS People Suite. 

This tab lets administrators view more information about an individual's family. For example, if someone in your congregation passes away, you can access this tab to find family members your pastor or bereavement team may want to contact or check on. 

The Other Relationships tab only displays if other relationships exist for the individual in ACS People Suite, and the information is view-only in Access ACS. You can add or edit relationships inside ACS People Suite. 

 To View Other Relationships
  1. In Access ACS, navigate to Directories > Locate Individual.
  2. Enter the Last Name or First Name/Goes By Name to search for the individual, then click Run Search.
  3. In the search results, click on the individual whose other relationships you want to view.
  4. Click on the Other Relationships tab. The family members' names and relationships display.

 Addresses, Phone Numbers, E-mails

In this section you can add, edit, and delete addresses, phone numbers, and e-mail addresses.

 Classes

The Classes section displays the attendance group information for an individual including GroupDivisionDepartment, and Class. Also included is the individual's Position in the class (member, teacher, aide), and Status (Member or Guest).

Additional Field Information

Show History Displays all classes the individual has ever been enrolled in. When Show History is selected the wording changes to Show Current. Click Show Current to display current classes.

View Attendance – Click to view attendance markings for a class.

Class link – Click to view the class roster. You can export to Excel, send a group e-mail, print mailing labels, print an online directory, and print a class roster report.

 Activities

The Activities section displays the activities an individual is enrolled in, including the CategoryElement 1Element 2Element 3, and Element 4.

Additional Field Information

Show History Displays all activities the individual has ever been enrolled in. When Show History is selected the wording changes to Show Current. Click Show Current to display current activities.

View Attendance Click to view attendance markings for an activity.

Activity Link – Click to view the activity roster. You can export to Excel, send a group e-mail, print mailing labels, print an online directory, and print an activity roster report.

 Family Members
Additional Field Information

Member Name Displays any other individuals in the church database that are in the individual's family group. Click a name in the list to view their personal information.

Family View – Click to view, edit, or print family information.



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