Administrators with appropriate rights can send group e-mails to registrants for an event. When you send an event registration e-mail, it is sent to the members’ default e-mail addresses. All fields are required.
- Point to Events, then click Events Setup.
- Click the number of Seats Sold for the desired event.
- Select the individuals you want to send e-mails to, or to select all individuals select the check box beside Registrant.
- Click Send E-mail.
This page lets you create, edit, and save e-mail messages. Your default e-mail address displays in the Reply To field; to receive e-mails at a different address, enter it in the field.
To display your name in the recipient's e-mail box in lieu of your e-mail address, enter your name in the Friendly Name field.
The individuals set to receive your e-mail message display in the Recipients section at the bottom of the page. Individuals who cannot receive the e-mail message display in the Non-Recipients section and you must contact them a different way.
A template is a pre-written e-mail you can use instead of creating a new e-mail. Templates are helpful for things such as deposit reminders and thank you letters. Templates help speed up e-mail creation and reduce the risk of spelling and grammatical errors.
To use a template, click the Default E-mail drop-down list, select the template you want to use, then click Apply. The template displays in the e-mail text box.
To save an e-mail you created as a template for later use, click Save E-mail, enter a name for the new e-mail template, then click OK.
If you find that the supplied e-mail or a template does not meet your needs, you can create an e-mail message.
Clear the text from the e-mail message text box and enter your desired message. Use the available formatting toolbar and Check Spelling function to ensure the professionalism of your e-mail.
You can insert dynamic text fields into your e-mail that will automatically display the selected individual's information once the e-mail is sent. For example, you select John and Paul to receive an e-mail, then you insert the dynamic text field Registrant's Name. When you send the e-mail, John's name will display in his e-mail and Paul's name in his without having to create separate e-mails for each person.
To insert dynamic text fields, click the Sign In Link drop-down list, select the field you want to insert, then click Insert.