You can mark attendance for small groups. To mark or view small group attendance, you must be the small group leader, a staff member with rights to small groups and to view and post attendance, or an administrator.
When you enter attendance markings for small groups, Access ACS does not create a change request. Once you submit the attendance markings, you can view them in Access ACS.
- Point to Groups, then click Small Groups.
- Select the master level Group for the small group.
- Click the Group Name.
- In the Roster section, select the individuals you want to mark attendance for. To mark attendance for all individuals, click the check box beside the Name column heading.
- Click the second I want to drop-down list, select Mark Attendance, then click Go. A list of the individuals display.
If necessary, change the date in the Marking Date field. To select the date from a calendar, click. The Marking Date defaults to the last scheduled meeting date.
- To mark the selected individuals present, in the Mark Selected List drop-down list, select Present. To mark the selected individuals absent, select Absent.
- In the Additional field, enter any guests not on the roster. The total number of attendees updates.
- Under Small Group Markings for, select any individuals to mark.
- If necessary, add guests, comments, prayers, or prayer requests. Click the
beside Add guests, comments, prayers, or prayer requests.
- Enter the names of all of the guests who attended the small group and for whom you want to count towards the total attendance. These names are e-mailed to the default contact person for the small group, and other individuals you can select or enter.
- Enter any comments or notes about the meeting, along with any praise or prayer requests you may have received.
To send the e-mails to group members or the master level leader and group, make a selection from the Send e-mail to drop-down list.
To send the e-mail to individuals who are not currently affiliated with the group, enter the e-mail addresses in the also send e-mail to field. Separate each e-mail address with a semi-colon. For example, firstname.lastname@example.org;email@example.com.
The e-mail sent out only displays the information selected for the individual it is sent to.
For example, Mark is entered to receive information about Guests and Comments while Judy is entered to receive just Comments. When the e-mail is sent, Mark will see the Guests and Comments information, not the Praise and Prayer Requests; Judy will see the Comments information and not the Guests or Praise and Prayer Request information.
- Click Submit.