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When using Leadership positions in combination with Activities, they operate slightly different. Element 1 represents the roster level therefore the system filters it on Element 1.

Individual

Element 1

Element 2

Element 3

Person 1

Active

Male

Leader

Person 2

Active

Female

Member

Person 3

Active

Female

Member

Person 4

Inactive

Male

Member

Person 5

Inactive

Male

Leader

Person 6

Active

Female

Member

 Create the Leadership Position

The system searches all elements for “Leader”. Once found, it qualifies that person as a leader of the group, but then the system must determine what group the leader belongs to. To do this, the system then looks at the Element 1 field. This field is considered the beginning “Roster” field because you cannot have an Element 2 without an Element 1. So, after searching the list provided in Figure 1, the following information will show who qualifies as a leader and who would be placed within their groups.

Person 1 qualifies as a Leader because in Element 3 they are registered as “Leader” which is the Leadership Position we have entered in Access ACS, and their group would consist of:

  • Person 1
  • Person 2
  • Person 3
  • Person 6

The Persons 1, 2, 3, and 6 would be in the same group (Roster) because they share the same Element 1 of “Active”.

Person 2, 3, and 6 does not qualify as a Leader because they are not registered as “Leader” in any of their elements but are part of the Roster for Element 1 “Active”.

Person 4 and 5 will also be in the same group (Roster) because they share the same Element 1 of “Inactive” but Person 5 would be the Leader due to Person 5 being registered as “Leader” in Element 3.

Note

When the system located “Leader” in Element 3, it qualified the person as a leader. Then it checks Element 1 to determine the group they belong to, to be able to form the list according other people who have the same Element 1.

 Create a "Female" Leadership Position

The system would search all elements for “Female”. Once found it would qualify that person as a leader of the group, but then the system must determine what group the leader belongs to. To do this, the system then looks at the Element 1 field. This field is considered the beginning “Roster” field because you cannot have an Element 2 without an Element 1. So therefore, after searching the list provided in Figure 1, the following will show who qualifies as a leader, and who would be placed within their groups.

Person 1, 3, and 6 qualifies as a Leader because in Element 2 that are registered as “Female” which is the Leadership Position we have entered in Access ACS, and their group would consist of:

  • Person 1
  • Person 2
  • Person 3
  • Person 6

The Persons 1, 2, 3, and 6 would be in the group (Roster) because they share the same Element 1 of “Active”.

Person 1 does not qualify a a Leader because they are not registered as “Female” in any of their elements but are part of the Roster for Element 1 “Active”.

Person 4 and 5 will also be in the same group (Roster) because they share the same Element 1 of “Inactive” but because neither have the Element of Female they both would be considered Members and neither would be a Leader of the Group (Roster).

Note

When the system located “Female” in Element 3, it qualified the person as a leader. Then it checks Element 1 to determine the group they belong to, to be able to form the list according other people who have the same Element 1.

 Create an "Active" Leadership Position

The system would search all elements for “Active”. Once found it would qualify that person as a leader of the group, but then the system must determine what group the leader belongs to. To do this, the system then looks at the Element 1 field. This field is considered the beginning “Roster” field because you cannot have an Element 2 without an Element 1. So therefore, after searching the list provided in Figure 1, the following information will show who qualifies as a leader, and who would be placed within their groups.

Person 1, 2, 3, and 6 qualifies as a Leader because in Element 1 they are registered as “Active” which is the Leadership Position we have entered in Access ACS, and their group would consist of:

  • Person 1
  • Person 2
  • Person 3
  • Person 6

The persons 1, 2, 3, and 6 would be in the same group (Roster) because they share the same Element 1 of “Active”.

Person 4 and 5 will also be in the same group (Roster) because they share the same Element 1 of “Inactive” but because neither have the Element of “Active” they both would be considered Members and neither would be a Leader of the Group (Roster).

Note

When the system located “Active” in Element 1, it qualified as a leader. Then it checks Element 1 to determine the group they belong to, to be able to form the list according other people who have the same Element 1.

Use caution when you use Element 1 to determine the Leadership Position, because it can produce undesirable results when displaying your list, if you are the only leader of a class, and in Element 1 you put that Leader, but for everyone else you have Member then you are not going to see anyone but yourself. This will occur because Element 1 is the roster/group. Therefore you would only see the people who have the same Element 1 as yourself, and if you are the only one, then you will see a group of just yourself.

 Conclusion

The system is going to search any Element field to match any of the Leadership positions in the Administration portion of Access ACS. If they do match then that person becomes a Lay Leader of the group. They in turn would then have the ability to see anyone who matches the same Element 1 field, as the leader himself.

Leadership Positions and Taking Attendance in Access ACS

You can use leadership positions to take attendance in Access ACS.

To do this, set up your elements as above, with the positions in Element 3 (Leader, Teacher, Coordinator). Then, on the Leadership Positions tab in Access ACS, add the leadership position that matches what's in Element 3 (Leader, Teacher, Coordinator).

Once the activity group is uploaded, you can take attendance in Access ACS.