When viewing an event registration roster, you can e-mail event registrants. These e-mails can be as simple as a thank you letter for signing up for the event or a payment reminder.
When you send e-mails, all e-mail addresses associated with the registration receive the e-mail.
To select individuals to send e-mail to
- Point to Events, then click Events Setup.
- On the Event Setup Expert tab, click the Seats Sold value of the desired event.
- Select the individuals you want to e-mail.
- Click Send E-mail. The Compose Message page displays.
To receive e-mails at a different address, enter it in the Reply To field. To display your name in the recipient's e-mail box in lieu of your e-mail address, enter your name in the Friendly Name field.
To use a template, click the Default E-mail drop-down list, select the template you want to use, then click Apply. The template displays in the e-mail text box. To save an e-mail you created as a template for later use, click Save E-mail, enter a name for the new e-mail template, then click OK.
Enter your e-mail message's text.
You can insert dynamic text fields into your e-mail that automatically display the selected individual's information once the e-mail is sent.
For example, you select John and Paul to receive an e-mail, then you insert the dynamic text field [[Registrant's Name]]. When you send the e-mail, John's name will display in his e-mail and Paul's name in his without having to create separate e-mails for each person.
To insert dynamic text fields, click the Sign In Link drop-down list, select the field you want to insert, then click Insert.
To send your e-mail, click Send Message.
The individuals set to receive your e-mail message display in the Recipients section at the bottom of the page. Individuals who cannot receive the e-mail message display in the Non-Recipients section and must be contacted a different way.