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Use the Comments tab to store information that is too long to enter in a drop-down list or field. You can enter any text in a comment, such as directions to someone's house, any special circumstances, etc. You can set up comment types in People Define Lists.

You can also select a Comment Type for each comment, or print a listing of family and individual comments for an individual on the Comments tab in View/Edit Individual. Your user name automatically populates in the comment field when adding a new comment.

Family Comments are those that apply to an entire family. For example, if you are entering directions to a family's home, you can enter it as a family comment. These comments display on the Comments tab of each family member record. Individual Comments are those that apply to an individual. For example, if you are entering information detailing a special circumstance of a child, you can enter it as an individual comment. These comments display on the Comments tab of the individual's record only.

Sorting Comments

The sort order for family or individual comments are saved by the user. If you make any changes to the sort order of comments that display on the Comments tab, close the ACS application and, then log in under the same user name. The sort order changes you made are retained when accessing the Comments tab.

 To add a comment
  1. Under Manage Records, click the People tab.
  2. In the drop-down list, select View/Edit Individual and click Go .
  3. In the Find Person window, select the individual you want to add a comment for and click View/Edit.
  4. Click the Comments tab.
  5. Click Add in the Family Comments or Individual Comments section of the tab, depending on the type of comment you want to add.
  6. Enter all necessary information for the comment.
    • Comment Date — Select the appropriate comment date from the calendar or enter the date manually. 
    • Comment Type — Select the type of comment you are entering from this drop-down list. The values listed in the Comment Type drop-down list can be edited in Define Lists. When you place your cursor on the Comment Type field name, it becomes a link to the Define Lists window. Entries can be up to 20 characters long. Examples of comment types include business, employer, and emergency. 
    • Comment — Enter the comment in this field. 
  7. Click OK.
 To print a list of comments for an individual
  1. Under Manage Records, click the People tab.
  2. In the drop-down list, select View/Edit Individual and click Go .
  3. Select the person you want to print a list of comments for and click View/Edit.
  4. Click the Comments tab.
  5. Click Print.
  6. In the Print Preview window, click Print .