In Enter/Post Payroll, you can reprint payroll checks in your current check run. For example, you could use this to reprint a check that was damaged in your printer during a check run, or if an employee loses a printed check (be sure to void the transaction). You can also reprint posted checks.
In addition, you can print a one-time check for ACH employees. You can also print an exact copy of a check (or duplicate check) without changing the check number, which is helpful if an employee needs to take a check copy to the bank to apply for a loan.
To reprint unposted payroll checks
- Under Manage Records, click the Transactions tab.
- In the drop-down list, select Payroll Checks and click Go
. - Click Reprint/Void Checks, then click Reprint Payroll Checks.
- Select which checks to display:
- Printed — Click to display all printed checks.
- Unprinted — Click to display all unprinted checks.
- All — Click to display both printed and unprinted checks.
- Select one or more checks for reprinting:
- To select all checks, click Select All.
- To select individual checks, select the Print? checkbox.
- Click Ok, then Yes.
- When the Print Payroll Checks window displays, select the appropriate options.
- To display the printer status box, select Show Printer Dialog.
- To print a one-time check for employees who are normally paid by direct deposit, select Print one time check for ACH Employees.
- To reprint an exact copy of a payroll check without changing the check number, select Keep Original Check Number.
- Optional: To preview checks before printing, click Preview. You can also click Sample to print a sample check.
- To reprint the checks, click Print.
To reprint posted payroll checks
- Under Manage Records, click the Transactions tab.
- In the drop-down list, select Payroll Checks and click Go .
- Click Reprint/Void Checks, then click Reprint Posted Checks.
- In the drop-down list, select a Bank.
- Select one of the following:
- Click MTD to display all month-to-date checks.
- Click YTD to display all year-to-date checks.
- Click All to display all checks.
- Select one or more checks for reprinting:
- To select all checks in the check display, click Select All.
- To select individual checks, select the Print? checkbox.
- To reprint the selected checks, click Print, then click Yes.
- When the Print Payroll Checks window displays, select the appropriate options.
- To display the printer status box, select Show Printer Dialog.
- To print a one-time check for employees who are normally paid by direct deposit, select Print one time check for ACH Employees.
- To reprint an exact copy of a payroll check without changing the check number, select Keep Original Check Number.
- Optional: To preview checks before printing, click Preview. You can also click Sample to print a sample check.
- To reprint the checks, click Print.
