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Since every database's setup differs, you may need to map fields in your database when you get changes from connected sites.

Examples

  •  A connected site's database may contain individuals with the Member Status of Other, but your database doesn't have that Member Status. When you map the field, you can set those individuals' members statuses to change to another member status that is already defined in your database.
  • You may track an organization's address using an address type of Org, but a connected site you get changes from may track organization addresses using the address type Organization. Once you map this field, when you receive an Org address, the address is listed as an Organization address in your database.

Fields are saved once you map them, but you can view and edit saved mappings.

 To map fields when getting changes from other sites
  1. Under Advanced Tools, click the Admin Utilities tab.
  2. In the drop-down list, select Get Changes from DataShare and click Go .
  3. In the DataShare - Get Changes window, click Next to establish a connection.
  4. Under Download Options, select the site you want to download changes from in the drop-down list. To download changes from every site, select All connected sites.
  5. Click Connect. Once connected, the message Status: Changes have been received. Mappings must be added for the following new items before proceeding displays, along with a list of fields.
  6. Click on the field you want to map.
  7. In the Mappings window, under Destination, select the field you want to map the connected site's field to, then click OK.
  8. Repeat steps 6-7 for each field listed.
  9. Once all fields are mapped, click Next to continue getting changes from DataShare.
 To view and edit saved mappings
  1. Under Advanced Tools, click the Admin Utilities tab.
  2. In the drop-down list, select Get Changes from DataShare and click Go .
  3. In the DataShare - Get Changes, window, click Click Here to view the custom configuration options.
  4. In the Synchronization Settings window, under Mapping Options, click View/Edit Saved Mappings.
  5. In the Mappings window, select the mapping you want to view or edit in the drop-down list.
  6. Make any necessary changes and click OK.