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In ACS Contributions, funds are used to record the various ways contributor gifts are tracked. You should establish funds to record and separate contributions for specific purposes. For example, you may have a General (or Budget) Fund, Building Fund, and Flower Fund, among others.

The fund record contains the fund code, description, and financial accounting information (if interfacing) for each fund. You can post pledges to any fund, and, if you are interfaced with the ACS General Ledger, you can assign a different set of accounts for each fund. You may want to use a particular set of accounts for pledged gifts and a different set for non-pledged gifts.

If you use multi-site contributions, you can assign campuses to funds. If ACS users have rights to certain campuses, funds associated with those campuses and funds with no campuses assigned display. ACS users can only enter transactions for the campuses they have rights to and any shared funds that do not have campuses attached.

 To add a fund code
  1. Under Advanced Tools, click the Settings tab.
  2. In the drop-down list, select Add/Edit Funds and click Go .
  3. Click Add.
  4. Enter a Fund Code or click Next to display the next available fund code.
  5. Enter a Fund Description.
  6. Optional: For multi-campus sites, in the Campus drop-down list, select the campus the fund code applies to, if it is campus specific. If several campuses use the fund code, do not select a campus.
  7. If you are interfacing with the ACS General Ledger, select a Checking account, Offset account, and any Optional Accounts for this fund to post to.

    Note

    You must select optional accounts in pairs. For example, if you select an account for No Pledge - Checking, you must also select an account for No Pledge - Offset.

  8. If you are not interfacing with the ACS General Ledger, enter Checking and Offset accounts if you have set them up in Contributions.

  9. Optional: Enter any additional information concerning the current Fund Code in the Comment field.

  10. Select whether to allow this fund to track Arrears payments or use Giving Plans. These options are only available if selected in Setup.

  11. If applicable, enter an Alternate Code and select a Default Project Code.

  12. To send this fund to Abundant for electronic giving, select Allow in Abundant.

  13. Click OK.

Additional Field Information

Fund Code Record

  • Fund Code — Enter your fund code, which consists of 12 alphanumeric characters, here. You cannot change this after entering it. 
  • Next # — Click to use the next available fund code number. 
  • Active — To make a fund code inactive, clear the checkbox. By default, fund codes are active when added. You cannot make a fund code inactive if it has open or memorized transactions or current pledges. 
  • Description — Enter the fund's name. This can be up to 25 alpha numeric characters in length.
  • City Fund ID — If you are integrated with The City and use their online giving, this field displays the City Fund ID associated with the Contributions fund. You cannot edit this field.
  • Campus — If using multi-site contributions, select a campus to associate with the fund. Selecting a campus restricts this fund to ACS users who have rights to that campus. If multiple campuses use the fund code, do not select a campus. 
  • Checking — The General Ledger asset account to which the money is deposited. 
  • Offset — The General Ledger account to which the money is credited. This account is often referred to as a Revenue or Revenue Restricted account.

Optional Accounts

  • No Pledge-Checking — The General Ledger asset account to which the money is deposited when overpaid pledges, or money given by contributors without a pledge, are posted to a No Pledge Account. 
  • No Pledge-Offset — The General Ledger account to which the money is credited when overpaid pledges, or money given by contributors without a pledge, are posted to a No Pledge Account. 
  • Past-Checking — The General Ledger asset account to which the money is deposited when arrears payments are posted. 
  • Past-Offset — The General Ledger account to which the money is credited when arrears payments are posted. 
  • Future-Checking — The General Ledger asset account to which the money is deposited when prepayments are posted. 
  • Future-Offset — The General Ledger account to which the money is credited when prepayments are posted. 

Settings

  • Arrears Fund — Select this option to automatically post arrears payments to the pledges set up under this fund. 
  • Use Giving Plans — Enables giving plans with this fund. 
  • Alternate Code — If your church reports to an upper level office using a different numbering scheme, enter an alternate fund code here. Instead of the regular Fund Code number, ACS uses this number on selected reports. If blank, ACS uses the regular Fund Code number on reports. 
  • Default Project Code — If your church or organization is interfaced with General Ledger and uses project codes, select a default project code for this fund. ACS pulls project codes from General Ledger. You must select Use Project Codes on the Configuration tab in Contributions Setup to use project codes in Contributions.
  • Allow in Abundant —If your church uses Abundant to accept mobile and online gifts, select this option to use this fund code in Abundant.