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How do I print 1099s?

You can print 1099s in Accounts Payable. Accounts Payable prints 1099s for vendors if:

  • The vendor's record is flagged as a 1099 vendor.
  • The vendor has 1099 purchases totaling more than $600 in the tax year.

By default, 1099s print only for active vendors and vendors with purchases in excess of $600. To print 1099s for inactive vendors or vendors with purchases of less than $600, select Include 1099 Purchases Under $600 and Royalties Under $10 on the Setup tab before printing 1099s.

 To print 1099s
  1. Under Generate Reports, click the Period End Reports tab.
  2. In the drop-down list, select Accounts Payable 1099's and 1096 and click Go .
  3. On the Reports tab, select the correct report and transaction dates.
  4. On the Setup tab, make all needed selections.
  5. Click Preview or Print.

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How do I print a 1096?

You can print Form 1096 on the Period End Reports tab.

 To print a 1096
  1. Under Generate Reports, click the Period End Reports tab.
  2. In the drop-down list, select Accounts Payable 1099's and 1096 and click Go .
  3. Click Print 1096.
  4. Make all needed selections, then click Preview or Print.

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I have printed my 1099s but did not get one for all vendors. What should I do?

Verify the following information:

  • Is the vendor identified as a 1099 Vendor? In Add/Edit Vendors, make sure the Vendor is 1099 option is selected. When editing this option, you must update the invoice history to reflect the change.
  • Are the vendor's invoices identified as 1099? Invoices entered for 1099 vendors are identified as 1099 purchases unless you clear the 1099 option on the invoice.
  • Is the vendor still active? When a check is posted for a One Time Vendor, ACS changes the vendor's status to non-active. Select the Include Inactive Vendors option on the Setup tab when printing 1099s.
  • Did the vendor receive payment of more than $600? If the vendor is paid less than $600 in the tax year, a 1099 does not print by default. Select the Include 1099 Purchases Under $600 and Royalties under $10 option when printing 1099s.

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How do I correct an invoice that should be flagged as 1099?

You can edit the 1099 selection on an invoice in Accounts Payable Inquiry.

 To edit the 1099 selection
  1. Under Run Inquiries, on the Inquiry Type tab, select Vendor Inquiry.
  2. Click Go .
  3. In the Vendor window, click Lookup .
  4. Select the appropriate Vendor and click OK.
  5. On the Invoices tab, select the Month and Year of the invoice you are editing.
  6. Select the correct invoice.
  7. At the bottom of the window, select Both, Both, and YTD.
  8. Double-click the appropriate invoice.
  9. Select or clear the 1099? option in each distribution line or at the top of the invoice for the entire invoice.
  10. Click Return to save the changes.

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How do I enter 1099 adjustments?

If you begin using the Accounts Payable module after the first of the year, you can enter the 1099 adjustments for each vendor.

 To enter 1099 adjustments
  1. Under Manage Records, click the Period End Procedures tab.
  2. In the drop-down list, select 1099 & YTD Adjustments and click Go .
  3. Click Lookup to select a Vendor.
  4. In the Invoice field, enter an invoice number or click Next to auto-assign the next available invoice number for the selected vendor.
  5. In the Invoice Amt field, enter the dollar amount by which you want to change the vendor's purchases total.
    • Enter a positive amount to increase the 1099 and YTD purchases amounts.
    • Enter a negative amount to decrease the 1099 and YTD purchases amounts.
  6. Enter the Invoice Date, Due Date, and Post Date, or click the down arrow to select the date from the calendar.
  7. In the Invoice Memo field, enter a description. "1099 Adjustment" is a typical example.
  8. In the Chk. Acct and Exp. Acct fields, enter the checking and expense account numbers or click Lookup to select an account.
  9. In the 1099 Box drop-down list, select which box to print the vendor's adjustment in on the 1099 form.
  10. In the Post Month/Year boxes, select the correct posting period.
  11. Click Apply.

You can enter the accumulated dollar amounts for all applicable 1099 invoices without having to enter each invoice manually in Accounts Payable. ACS posts 1099 adjustments as posted, paid invoices in Accounts Payable; therefore, all normal invoice information is required, including an expense account and a checking account. However, the 1099 adjustments do not post to General Ledger.

The 1099 & YTD Adjustment utility adjusts the vendor's 1099 total as well as the vendor's year-to-date purchases total when the invoice is posted to the vendor's record

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How do I print an individual's business name on the 1099?

If an individual or a vendor uses another name for business purposes, you can print the vendor's business name on 1099 forms. If you select Vendor is 1099 and Use Company as DBA on 1099, you can enter an individual's name to print in the recipient box of the 1099. When you print the 1099, the individual's name displays as well as the vendor's name.

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Do I have to close the year in Accounts Payable?

No, Accounts Payable does not have a year-end closing procedure. After the last check run for December, close the month of December. The posting period is set to January of the next year.

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